Notice about how we use your personal information
We are the data controller of personal information about you. We are Yeovil College and our address is Mudford Road, Yeovil, Somerset BA21 4DR. If you have any questions about this policy or the ways in which we use your personal information, please email our Data Protection Officer at firstname.lastname@example.org.
This privacy notice has been prepared in accordance with the UK GDPR and the Data Protection Act 2018. In general terms your personal information is collected and shared with the DfE, the ESFA (an executive agency of the DfE) and any successor bodies to these organisations for education purposes.
Which College process would you like more information about?
We will monitor your use of the college’s computers
We keep an eye on how you use the College’s equipment and computers and what websites you go on when you are browsing the internet at College. This is because we have legal obligations to protect you, and we also have a legitimate interest in making sure you are using our computer equipment correctly and that you are not looking at any inappropriate content.
If you want to browse the internet privately, you will need to use your own devices which are not linked to the College’s network or internet connection.
Your rights over your personal information
You have a number of rights over your personal information, which are:
the right to make a complaint to the Information Commissioner’s Office (ICO) if you are unhappy about the way your personal data is being used – please refer to the ICO’s website for further information about this (https://ico.org.uk/);
the right to ask us what personal information about you we are holding and to have access to a copy of your personal information;
the right to ask us to correct any errors in your personal information;
the right, in certain circumstances such as where our use of your personal information is based on your consent and we have no other legal basis to use your personal information, to ask us to delete your personal information;
the right, in certain circumstances such as where we no longer need your personal information, to request that we restrict the use that we are making of your personal information;
the right, in certain circumstances, to ask us to review and explain our legitimate interests to you; and
The right, where our use of your personal information is carried out for the purposes of an agreement with us and is carried out by automated means, to ask us to provide you with a copy of your personal information in a structured, commonly-used, machine-readable format.
Health Assured Student Assistance Programme
The Health Assured support line is a separate service offered to students of Yeovil College including Yeovil College University Centre. Health Assured provides a confidential service and the information you discuss with their helpline support workers is not routinely provided to the College unless your health, wellbeing or welfare is judged to be at imminent risk. In these circumstances and where the support worker thinks you need additional support, they will seek your consent to share your name and information about their concerns with the College Student Wellbeing Team, so that they can provide you with further help. In some circumstances where you are not able to provide consent or where you refuse consent, Health Assured may still decide to share relevant information with the College where it is necessary to protect your or another person’s vital interests. This approach is consistent with the Colleges privacy statement which you signed up to at enrolment.